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Marketing: Marketing
Media Distribution & Sales Assistant - IMG Media (New York, NY)

The Media Distribution and Sales Assistant will provide direct support and coordination to SVP Media Sales IMG and team as well as hold an active role in servicing Media clients and maintaining involvement in the day to day operations of the North American Media office. Core responsiblities include:

  • Answer phones, take messages, update phone sheets
  • Maintain complex executive calendar of meetings, continually update schedule throughout the day according to priority – requires judicial time management
  •  Manage outgoing postal mail, overnight express, and messenger services for executive
  • Coordinate travel, compile itineraries and submit expesne reports
  • Organize business meetings (internal and external), reservations, ordering catering and prepare conference room
  • Create presentation materials and sponsorship decks for IMG programming clients and partners
  • Fulfill research requests, organize programming and distribution data
  • Assist sales effort: distribute programming materials and updates to broadcasters on SVP Media Sales’ behalf, monitor network responses, organize follow-ups
  • Manage media requests for interviews, answer all inquiries received via IMG Worldwide website
  • Collaborate with Corporate Communications to fact check and edit press releases
  • Document phone calls and take notes on critical rights negotiations
  • Work with finance to reconcile billing/invoice queries, and questions regarding payment schedules
  • Track new business proposals
  • Follow-up with clients and partners as appropriate, ensure proper attention is given to all clients: guide executive’s attention to pressing action items daily
  • Coordinate complex itineraries for clients and partners attending IMG Sales Conference, Sportel, or other IMG Media related events

Minimum Qualifications

  • Bachelor’s degree required in marketing, communication or related field
  • 1 to 2 years of combined professional experience of coordinator, administrative and/or internship experience supporting management teams highly preferred
  • Strong interest for learning sales, marketing, research and media distribution process
  • Must be excellent at multitasking and have proven problem-solving abilities
  • Demonstrates accuracy and thoroughness in execution of assigned tasks
  • Friendly and open demeanor with ability to maintain confidentiality at all time
  • Ability to adapt to changes and work in a fast paced, demanding environment
  • Dependable and proactive.  Able to prioritize the workload and use time efficiently
  • Ideal candidate is resourceful, sharp, committed and has a positive can-do attitude
  • Ability to handle multiple deadline and priorities
  • High proficiency in Microsoft Office a must.  Proficiency in Adobe Creative Suite a plus
  • Ability to work overtime on weeknights as needed

Note: When you apply for this job online, you will be required to answer the following questions:

1. Please describe your professional experience working in media, sales and/or marketing.
2. Do you have experience supporting high level executives within a fast paced/deadline driven environment. Please explain
3. What are your desired salary requirements? Please state a range ONLY.


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Marketing: Event Marketing
Event Managers - WME / IMG (New York, NY)

WME / IMG is currently hiring Event Manager(s) to help run experiential, digital and branded content initiatives for a major consumer electronics Company for their newly acquired event space located in New York City. The Event Manager will be point person for all execution against events on the programming calendar, responsible for meeting deadlines and budgets. Core responsiblities include but not limited to:

  • Arrange and oversee all functional operations to ensure that events run smoothly, working closely with production to train and schedule run of shows.
  • Ownership of daily, weekly and monthly events and facilitate all third party and vendor needs onsite. He/she will be the primary contact for talent management onsite.
  • Create project budgets and manage invoices and records against the financial objectives determined by the GM/PD. He/she will have an influential role in quarterly reports regarding process improvement, financial analysis, and performance management. \
  • Work directly with the GM/PD, Content Producer, and Production Assistant during creative development, production, and distribution.
  • Identify and secure local and regional events which will draw New York residents and tourists to the event space.
  • Manage the bid process for various events to ensure a timely, effective RFP process meeting all requisite deadlines.
  • Work directly with GM/PD to conceptualize and create owned events and experiences.
  • Collaborate with PR/Communications department to increase local PR coverage of events.

Qualifications:

  • Three to five plus years of Event Management experience with demonstrated skill in executing against recurring and one-off events. Bachelor's degree in related field strongly preferred.
  • Comfortable in a self-directed environment with proven creative success working collaboratively with cross-functional business teams
  • Strong competence and delight in managing the event creative process from concept beginning to end in a fast-paced, deadline-driven environment
  • A good understanding of best practice and attention to detail for pre-event, event and post event elements.
  • Strong event production, organizational and time management skills; able to work on several projects at once some with tight deadlines.
  • Excellent communication skills with friendly demeanor.
  • Willing and able to work non-traditional hours including weekends to support experiential event scheduled.

Note: When you apply for this job online, you will be required to answer the following questions:

1. Do you have 3+ years of event management experience. Please explain.
2. Describe your experience leading both the creative and financial oversight event planning from concept to post-production recaps.
3. What are you salary requirements? Please state a salary range.


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